With ransomware and cyber attacks up by 300% since last year, security should be one of your primary concerns. Microsoft Office 365 Security and Compliance features give you the tools to secure your data and make your business network run smoothly.
Microsoft Office 365 is popular because of its mobility, cloud-hosted environment, and collaboration features. However, in a cloud-hosted context, security is the main concern because new threats are constantly introduced. This is why your company needs to use all the tools at its disposal to secure your data.
Office 365 offers built-in capabilities and controls to help your company meet compliance standards.
Let’s look at the security and governance feature available:
1) Multi-Factor Authentication (MFA)
Multi-Factor Authentication (MFA) requires more than just a username and password. Depending on the configuration you chose, after users log in with a username and password, they’ll receive a phone call or text message and either answer the call or enter the access code received via text into the browser.
- This can be set up on a user-by-user basis. For example, if you only want to set MFA on a particular group, such as higher officials or company leads, and not on the entire organization, it can be done with few clicks.
- IP addresses can be whitelisted, meaning that when users are at the office, they don’t need to use multi-factor authentication. This will only be required if they’re outside the office, i.e., working remotely.
- Multi-Factor Authentication is a free feature available on all Office 365 plans.
2) App Passcode
An app password is a code that gives an app or device permission to access an Office 365 account of your users. Suppose you’re using Multi-Factor Authentication and want to use applications connected to your Office 365 account. In that case, you will need to create an Office 365 App Password to enable the App to connect to Office 365.
3) Office 365 Trust Center
Microsoft created a site called Office 365 Trust Center. It covers everything regarding security, including:
- Physical security: Can people walk in and out at data centers? How are the buildings physically secured?
- Logical security: How are servers configured? What kind of network security is applied? What type of auditing is implemented?
- Data security: How is the actual data secured? If someone gains access to the database, are they able to read your data?
In the Security and Compliance Center, you can track a new activity and monitor user’s actions on the portal. You can configure policies to get alerts when updates take place. If a user performs any new update activity, an alert is triggered as per the conditions applied by the administrator.
5) Office 365 Security Reports
Security Reports are available in the Security and Compliance Center. These reports are available in the Report Dashboard and give you a graphical representation of the policies. You can see or download the reports such as DLP policy matches, Malware detection, Spoof, Spam Detection, and many others.
6) Content Search
The ability to search across data is increasingly important, and Microsoft is now offering a lighter, quicker way to search across Office 365. You can use content search to find data in individual or all Exchange mailboxes, SharePoint sites, OneDrive for Business locations, and Skype for Business.
- This feature is helpful in terms of searching for a specific type of information stored or shared across the organization. For example, if a user lost some important file sent to someone via email in the past, it can be recovered by searching all mailboxes where the admin only needs to query the attachment name.
- There are no limits on the number of content locations or the number of searches that can run simultaneously.
With relevant and proper safeguards in place, any potential data security breaches can be limited or avoided altogether.
Invest in a Trusted and Highly-rated Managed Service Provider (MSP) who can turn your IT into a Profit Source
As the leader of your business, you have enough on your plate as you focus on staying revenue positive during these challenging times. The last thing you need is also to become an IT expert. You deserve to get the best value out of your IT.
Having a partner by your side to handle and help you scale your tech operations means you don’t have to worry about what to do to keep your IT running smoothly.
Stay safe and may your business have drama-free IT,
The SNC Team
PS – Book a free consultation if you need help implementing security tools, additional IT support, consulting, or solutions.
With Strategic Network Consulting (SNC) as your IT partner on speed-dial, you’ll keep your tech working seamlessly and IT drama-free. We’ve got your back.